Your responsibilities
Position Summary
The Administrative Assistant Corporate Office provides high-level administrative and operational support within the corporate office, reporting directly to the Executive Administrator/Office Manager. This role supports the President of the Company while also serving as a key resource across multiple departments and business units.
This position plays a critical role in ensuring seamless executive support, accurate administrative reporting, and efficient coordination across systems and processes. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced corporate environment.
Essential Duties & Responsibilities
- Executive & Calendar Management
- Provide direct administrative support to the President, including complex calendar management and prioritization
- Coordinate meetings, leadership sessions, and executive-level engagements
- Anticipate scheduling conflicts and proactively resolve them
- Maintain strict confidentiality when handling sensitive information
- Systems & Administrative Reporting
- Accurately report and track work hours using internal systems (e.g., Panda or equivalent tools)
- Utilize Workforce Management (WFM) systems to support reporting of hires, terminations, and employee updates
- Maintain and update administrative records to ensure data accuracy and compliance
- Support reporting needs across departments by gathering and organizing relevant data
- Travel & Logistics Coordination
- Coordinate business travel arrangements using corporate travel platforms (e.g., Egencia or similar tools)
- Manage itineraries, bookings, and travel-related documentation for executives and leadership
- Support logistics for internal and external meetings, including room setup, materials, and coordination
- Office & Operational Support
- Partner with the Executive Administrator/Office Manager to maintain smooth office operations
- Manage office supply inventory and vendor coordination
- Assist with onboarding logistics, including workspace setup and coordination of resources
- Support corporate events, meetings, and leadership offsites
- Cross-Functional & Departmental Support
- Provide administrative support to multiple departments and business units as needed
- Assist with project coordination, including tracking timelines and deliverables
- Act as a liaison between leadership, departments, and external partners
- Support document preparation, presentations, and communications across functions
- Communication & Coordination
- Serve as a point of contact for internal and external stakeholders
- Screen and route communications appropriately (email, calls, visitors)
- Draft and distribute professional communications on behalf of leadership
Your profile
Education & Experience
- Associate’s or Bachelor’s degree preferred
- 3+ years of administrative experience in a corporate environment
- Experience supporting executive-level leadership strongly preferred
Knowledge, Skills & Abilities (Required)
- Strong organizational and multitasking abilities
- High attention to detail and accuracy, particularly in data entry and reporting systems
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Experience with administrative and workforce systems (e.g., Panda, WFM, Egencia or similar platforms)
- Ability to handle confidential information with discretion
Knowledge, Skills & Abilities (Preferred)
- Experience in a multi-entity or matrixed organization
- Strong systems orientation and comfort working across multiple platforms
- Proactive mindset with the ability to anticipate needs
- High level of adaptability in a dynamic corporate setting
Work Environment
- Corporate office setting
- Frequent interaction with senior leadership and cross-functional teams
- May require flexibility to support executive schedules and business needs
The [above] is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or requirements. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Your benefits
We offer a robust suite of benefits designed to help you thrivehealth insurance, paid leave, and more. You’ll also enjoy a culture that values balance, learning, and long-term career development.
Contact
We only accept online applications submitted through the 'Apply Now' button on this job posting. You can find all current job openings on our career site at: https://jobs.thyssenkrupp.com/en Thank you for your interest in joining our team!
Notices:
If you are an applicant with a California residency, please click on the following link: California Job Applicant Notice of Collection
