Your responsibilities
Main responsibilities and Contents
Responsibilities:
- Ensures that documents are handled according to organization internal procedures, contractual and project-specific requirements during project execution;
- Ensures that each Project Document has the required amount of metadata to ensure easy retrieval and identification;
- Ensures that all relevant contractual and specific project documents are safely stored in the Document Management System (DMS).
Tasks:
- Be the central point of contact for the project team for all issues relevant to Project Document Management;
- Setup and manage the project specific Document Management System according to the standards of the organizations;
- Define general requirements for documents by project specific co-ordination procedures (e.g. Document Coding, Document Compilation, Vendors / Subcontractors Documents);
- Train the project team on Document Management process and DMS;
- Support all partners (e.g. customer, vendors, contractors, subcontractors or consultants) in project specific document management processes;
- Create and maintain updated a Master Document Register with all the required metadata;
- Check the formal correctness of internal and external documents, giving clear instruction on required revision whenever needed;
- Receive, verify and distribute internal and external project documentation in the DMS;
- Transmit documents to all partners in the project e.g. internal disciplines, customer, vendors and consultants;
- Verify the status of vendors’ document submission and provide a prompt expediting of the delayed / uncompleted documents;
- Verify the status of the documents’ review/approval workflow and expedite the relevant responsible party;
- Verify the completeness of the final vendors’ documentation (Maintenance and Inspection Book);
- Create periodical reports on document exchange for project management reporting deviations in document submission from the various stakeholders;
- Provide an accurate and complete archive of project documents at the end of the project.
Your profile
Skills, qualifications and abilities
- Experience as Document Controller in engineering companies and with IT-based Document Management System;
- Knowledge of PIRS Software
- Fluent spoken and written knowledge of the English and Italian language;
- Capability to manage stress situations;
- Good will, proactivity, ability to both individual and teamwork;
- Open mind to continuous improvement and professional growth.
Your benefits
At thyssenkrupp nucera Italy we offer:
- International work environment in interdisciplinary and multinational teams;
- Participation in the growing market of sustainable green hydrogen;
- Flat hierarchies and short decision-making routes;
- Flexible working time (flexible working hours at office and smartworking);
- Welfare plan;
- Agreements with special rates for local transportation means and fitness studio membership;
- Availability of canteen inside the company;
- Availability of public transportation infrastructure: Metrò green line M2, stop Lambrate, train Trenord, as well as speedway tangenziale est, exit Rubattino.
