Aufgaben
Position Summary
The Legal Department Administrator provides comprehensive operational, administrative, and process support to the in-house legal team. The position owns the day-to-day administration of the department's matter management, entity management, service-of-process, and e-billing systems; coordinates outside counsel invoicing and legal spend reporting; and maintains the department's vendor relationships, subscriptions, and records. The position routinely handles highly confidential and attorney-client privileged information requiring the highest degree of discretion. The role works under the direction and supervision of licensed attorneys and does not provide legal advice.
Essential Duties and Responsibilities
The following is a non-exhaustive list of essential functions of the position. Other duties may be assigned.
Legal Department Administration
- Support corporate filings and entity maintenance, including obtaining certificates of good standing.
- Monitor and track service of process intake, garnishment processing and routing, and subpoena routing under attorney supervision.
- Build and maintain reporting on legal spend, matter volume, and other departmental metrics.
- Coordinate department meetings and team events.
- Support onboarding of legal department members.
- Manage incoming legal department mail and route to the appropriate recipient.
- Prepare overnight shipping labels for team correspondence as needed.
- Maintain records storage.
- Maintain the contract repository for the legal department.
- Notarize documents.
Legal System Administration
- Serve as the system administrator for the CSC platform, including the Matter Management, Entity Management, Service of Process, and E-Billing modules. Prior experience with the CSC platform is preferred but not required; comprehensive training will be provided.
- Maintain and coordinate user on-boarding and permissions for legal systems.
- Serve as liaison between vendors and legal department on system issues, upgrades, and renewals.
- Support implementation of new legal technology.
Outside Counsel Coordination and Invoicing
- Facilitate outside counsel onboarding to e-billing system.
- Support attorneys in processing invoice adjustments and resolving billing inquiries from outside counsel.
- Generate and circulate reports of outside counsel invoices to attorneys.
Cross-Functional Administrative Support
- Primary responsibility shall be supporting the Legal Department. Administrative assistance to other departments may be assigned on an occasional basis to address business needs.
Scope and Limitations
- The position works under the direction and supervision of licensed attorneys on the legal team.
- The position does not provide legal advice, render legal opinions, interpret contracts or statutes for internal clients, or exercise independent judgment on legal questions.
- The person in this position handles privileged and confidential information and is expected to maintain confidentiality and to route substantive inquiries to the responsible attorney.
Profil
Qualifications
Required
- Associate's degree or equivalent combination of education and experience
- At least 5 years of experience supporting a corporate legal department or law firm.
- Proficiency in Microsoft Office (Excel, Word, Outlook, SharePoint) and comfort learning enterprise systems.
- Michigan notary commission, or willingness and eligibility to obtain one.
- Ability to work full-time, on-site, at the Troy, Michigan office.
Preferred
- Bachelor's degree.
- Experience with matter management, e-billing platforms and outside counsel invoices.
- Experience supporting corporate secretarial filings and entity maintenance.
- Familiarity with PACER, e-discovery platforms, and court docketing conventions.
Competencies
- Strong organizational skills and demonstrated ability to manage recurring deadlines and reporting cycles without prompting.
- Strong problem-solving and critical thinking skills.
- Excellent interpersonal and communication skills, with the ability to interact professionally and effectively with individuals at all levels and across diverse personalities.
- Ability to prioritize competing deadlines.
- Ability to handle confidential and privileged information with discretion.
Physical Demands and Work Environment
This position operates in a professional office environment and requires the regular use of standard office equipment. The role requires the ability to remain at a workstation for extended periods, to communicate by telephone and in writing, and to occasionally lift files or materials weighing up to 20 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position in accordance with applicable law.
Compensation
Anticipated hourly rate range: $32 - $41. This range can vary based on the commensurate level of experience and skill of the candidate selected for this position. This position is non-exempt under the Fair Labor Standards Act and is eligible for overtime pay at one and one-half times the regular rate for hours worked over 40 in a workweek. This position is eligible to participate in the Company’s annual discretionary bonus program. This position is eligible for the company's standard benefits program.
Additional Information
This job description describes the general nature and level of work performed and is not an exhaustive list of all duties, responsibilities, or requirements. Duties may be modified at the company's discretion. This job description does not constitute an employment contract, and employment with the company is at-will.
The Company is an equal opportunity employer / EEO disability + veterans.
The [above] is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or requirements. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Das bieten wir
We offer a robust suite of benefits designed to help you thrive—health insurance, paid leave, and more. You’ll also enjoy a culture that values balance, learning, and long-term career development X.
Kontakt
We only accept online applications submitted through the 'Apply Now' button on this job posting. You can find all current job openings on our career site at: https://jobs.thyssenkrupp.com/en Thank you for your interest in joining our team!
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